Committee Meeting 13/01/2026
Participating: Amanda, Jacob, Jon, Sasha, Simon, Sofie and Thierry
Minutes by: Jon
First committee meeting in the new year, which is maybe why only 2 people arrive on time.
Well done getting her on time today Jacob.
With AGM around the corner, some changes are imminent in the committee.
This year, 3 members of the committee are not planning on continuing in their positions.
- Round table:
Patri - Communication Secretary
Patri is stepping down from her committee position.
Due to other commitments, she cannot fully commit this year. She did however arrange for a replacement, Hannah, who will run for the position at the AGM.
Patri has already told her what the role is about, and promises to do a good handover.
Patri mentions that throughout the last year she’s been promoting some of the national women’s rugby on our Instagram, but not the national men’s games, or development games.
This is not because she didn’t want to, but that she has no access to information about these games. Sofie says that not giving this information to Patri is her fault. Therefore it is decided that “This is Sophies fault”.
Henceforth the Head of Men’s/Women’s will help the communication secretary, by passing information along for the events Rugby Denmark is arranging.
Growing the interest in rugby in Denmark is of interest to our team as well, which is why we want to share information about games, even if we aren’t playing in them ourselves.
Our players have requested that there be country flags on team line-ups for game days.
It will also help to show that we are a very international team.
Amanda – Club Captain
Amanda is not resigning!
RD was on Christmas holiday. “No meeting no nothing. Ignored most mails.”
Amanda is carrying on the spirit of former club captain Jesper well.
Jacob – DTU Liaison
Jacob is also not resigning!
Except he is – since Jacob has agreed to run for the position of Head of Men’s!
He is very excited.
This means we will need a new DTU Liaison.
Jacob got money from DTU for tackle bags, medic bags and some more small stuff. We’ll need to get that spent soon.
We talk about ball suppliers, because apparently the ones we have now are not very good?
Our new ones are from Adrena Sport, a Danish company that imports rugby gear. They are also suppliers for Speed and CSR.
Jacob has been looking into buying sports tape bulk for the club.
He has found two sources, one in china and one in Germany.
The German ones are more expensive, but cheaper in shipping.
The committee decides to go with the German source, also to avoid any unhealthy chemicals there could be found in a Chinese version.
The tape will not be free to use, but sold cheaply to our players on demand.
Jon – Club Secretary
Jon is leaving the committee, after 7 years as first Social Secretary for 2, and then Club Secretary for 5.
Jon simply doesn’t have the time anymore, and is currently behind 2 meeting minutes.
They will arrive on the website before the AGM!
A new person for the position has not been found yet, and will need to be founds at the AGM.
Jon will of course help with a proper on boarding to the position, but writing interesting minutes will be up the new person themselves!
Thanks for reading along ⊂(◉‿◉)つ
Simon – Treasurer
Simon will stay in the committee forever.
We go through the accounts and adjust the budget for the next year.
Komnen – Branding officer (written report)
Komnen is in Spain for work, so is unable to join the meeting. We decide to forgive him.
He reports via text that the merch website is up and running, and that he is looking into making international shipping an option.
He also suggests the option of making “limited edition” runs of merch.
If you members out there have any good ideas, throw them at Komnen’s face! (or whatever else you have in your hand)
Sasha/Thierry – Social Secretary
Sarry is willing to stay on as Social Secretary for another year!
AD&D is declared a success!
Jon is taunted for having missed it, and just for that is it declared the “best AD&D ever”.
People seemed happy and there were no real issues.
We did have slightly lower attendance than the last few years, with 77 people.
Some of the new joiner students might not have attended, since they had exams right after. But we were also quite low on old boys this year. Old Boys attendance is assumed to come and go, and is expected to rise again for the 60th anniversary in 2 years.
Jacob says it seemed many people didn’t bring their partners, which is too bad. We should encourage this.
The only issues reported from the AD&D, was that the raffle was run without mentioning who the prizes were given by. We should always take that opportunity to thank our willing donors, and we will do better in this next year!
The guy from the venue says most of the weekends for the next half year are already booked, so we should consider booking it already now.
Sasha and Simon book it immediately.
AD&D is therefore already booked for the 21st of November 2026.
Bootleggers City has a new manager, his name is Marcus and seems happy to keep our communication working the same as before.
Hope to be able to arrange more home games this year with the pitch back.
Sasha mentions that it would be fun to do more stuff with rookies, who’ve been here for about a year. Maybe we’ll involve them for local stuff at the pitch, to engage them more with the team.
6 nations is coming in February. We’ll arrange social weekends as usual.
We’ll also arrange touch games before going to the bar.
Sofie – Head of Ladies
Sofie has a new car. It’s a Ford Explorer Electric, and it needs a name. Athena is suggested.
Oh, and she is happy to stay on as Head of Ladies!
The team has been on break, so not much new going on. Tournaments it will be a bit different this season however.
This year there will only be 5 7s tournaments - partly due to the national team (It’s again Sofies fault).
Games for the national team means that the best teams suffer, and cannot play to their levels at the tournament. This year they will to travel to Hong Kong and other places.
Instead they will arrange development tournaments. There games will still be played, but there will not be points counted, so teams with players away are not unduly pressured.
There are plans for 2 development tournaments - one in April and one in June.
However for some reason Rugby Denmark will not be arranging these development tournaments, but leaving it to the players.
The committee is very confused by this, and decides to send a complaint.
Electra is suggested as the name for the car.
In the meeting the tournament committee suggested changing back to the previous version (not the car), so it’s once again mixed team matchups, instead top and bottom. But in the end it was decided to keep it like last year.
Playing teams your own levels should lead to more development.
There are also 15’s development games on the horizon.
Sofie is annoyed about the Player and Team of the year.
The voting system is strange, and makes it difficult to even know who you are voting for.
Even though our women’s team won a medal this year, not a single Exile is on the list – which is assumed partly to be because opposing teams don’t know the names of our players.
We talk about solutions. Sofie will write down a suggestion for a different way of doing this, and send it to Rugby Denmark.
Patri brings up 7/15s, and how much we in the team will engage in 15s stuff.
Sofie will talk about it at the players meeting. She mentions training for 7s still, but wants to promote 15s also. 15s will be not a national team thing this year, so more people will be able to join.
Sofie is overall positive about the changes.
We have enough players still to set 2 teams frequently, about 27 active players.
Sofie meet with manager’s captains and coaches soon, and will define the tasks for the year.
Zorn – Head of Men’s (absent)
Zorn is not able to attend the meeting, but has in text let the committee know that he will be stepping down from his position as Head of Men’s, after 10 years of dedicated work.
This club would not have been the same without him, and we are all in his debt.
Whenever you see Zorn next, please let him know what he has meant to you in the club.
- Mateus
Mateusz is coaching the women for a whole season for the first time, and very motivated!
He was in contact with a guy who was in charge of doing Strength and Conditioning for some top teams in Brazil. He is interested in doing a program for Exiles women.
It seems that even though we are the only team that train in the winter, we might not be making the best use of our time. Otherwise we should be kicking their butts!
He’s made a training program specifically for 7s women. The women did a survey with the players and almost all of them were interested in doing this training.
He has drafted 3 different programs with more or less time commitment, from 2 to 6 days a week. It will be a 4 month training program, planned from mid-January till mid-May.
We would have to pay for the program, which we can then use again every year going forward.
The committee decides to go along with Mateus’s idea. The chosen program is 20.000kr, for a program with 4 training days a week, outside of regular rugby practice.
There’s some worry that the players might not all have learned enough S&C techniques to safely do the program, but the team will make sure to help each other in the gym as needed.
It would also be possible to get a separate training program for the men’s team in the future, should that team also wish for that.
- AGM
The committee decides to host the AGM on the 15th of February.
Zorn, Patri and Jon are all stepping down from the committee after the AGM, and Jacobs position will be available if he moves to Head of Men’s.
Please show up at the AGM and punish them appropriately, for all the hard work they have put in over the years.
With several positions that need new people, we’ll need everyone who can come to the AGM to do so, and to consider if they’d be interested in being either Head of Men’s, Communication Secretary, DTU Liaison or Club Secretary. Especially DTU Liaison and Club Secretary, which currently have no takers.
- Other business
Writing down these minutes, it occurs to me that we forgot to ask Jacob how his love life was going! What a terrible committee meeting…
No other business, thanks for reading my last minutes!